The Fleet Audit is a strategic conversation - not a sales pitch. You walk us through your current fleet operation. We walk you through what's working, what's not, and what a transition to managed fulfillment would actually look like for your organization. You leave with a written assessment - whether you become a client or not.
Most 3PL conversations start with a capabilities deck and a pricing table. Ours starts with your fleet. We need to understand your operation before we can tell you whether we're the right partner - and we'll tell you honestly if we're not.
We map your current fleet structure: how many assets, what types, where they live today, how they move across markets, and how they return. If you don't have all the answers - that's fine. Most clients don't. That's why they're calling.
Based on what you share, we identify the patterns: where hardware is being re-ordered instead of reused, where prep time is eating into event hours, where transport is creating damage, where invoicing is opaque. You'll see the cost of your current setup - often for the first time.
If there's a fit, we sketch what a transition to BFS would look like: what moves to Warsaw, what stays local, what timeline is realistic, what the contract structure looks like. No surprises, no pressure, no follow-up spam.
You leave the call knowing more about your fleet than you did before it. That's the point.
Co-founder & CEO, Biossphere
Laura leads every Fleet Audit personally. Since 2022, she has been building Biossphere alongside Kamil - shaping the company's strategic direction and driving partnerships with global hardware brands. She is the primary voice of the organization and the person responsible for understanding whether your fleet operation is a genuine fit for BFS. This isn't a discovery call with an SDR. It's a strategic conversation with the CEO who will oversee your partnership from day one.
Co-founder & CTO, Biossphere
Kamil is the architect behind everything BFS does. He started building and renting event hardware fleets in 2019, creating one of the largest independent fleets in Europe. When global brands began struggling with their own fleet chaos, he turned that operational knowledge into a managed fulfillment service - first with Logitech G, then AMD, and beyond. He also built Biossphere Armory from scratch: the client portal where every technician minute is tracked against a specific task, every invoice is fully transparent, and AI agents help clients build event orders in seconds. Kamil doesn't join the call - but after your Fleet Audit, he's the one who analyzes your fleet data and designs the technical solution tailored to your operation.
The more you can share upfront, the more specific our assessment will be. But if you don't have half of this - that's normal. Most of our clients couldn't answer these questions before they called us. That's exactly why they called.
Count everything: PCs, monitors, peripherals, networking gear. An estimate is fine.
Custom-built PCs, retail laptops, peripherals only, mixed? We need to understand the fleet composition.
One warehouse? Multiple local offices? A mix? Across how many countries?
This helps us model the logistics load and dispatch frequency.
Retail packaging? Pallets? Custom cases? Courier? Freight? Who coordinates?
Does it return to a central location? Stay in local offices? Get audited? By whom?
Lost hardware? Damaged in transit? Unprepared on-site? Uncontrolled costs? All of the above?
Global manager, local event managers, external agencies, warehouse staff?
Spreadsheets, ERP, asset management software, nothing?
New purchases, replacements, transport, storage, staffing - any number helps.
Don't let this list delay you. The best Fleet Audits happen when someone says “I honestly have no idea” to half these questions - because that's the diagnosis.
“What would it actually cost to move our fleet to Warsaw?”
“Can you handle a fleet that includes both PCs and peripherals from different manufacturers?”
“How do you deal with events that overlap - two events in the same week pulling from the same pool?”
“What happens if we need hardware in a market you don't have a shipping lane to?”
“How long does a typical transition take from first call to first event shipped?”
“What's your insurance and liability model for hardware under your custody?”
“Can our local managers actually use the Armory Portal without training?”
“What if the Fleet Audit shows that BFS isn't the right fit?”
There are no bad questions. The call exists to answer them.
We don't work with everyone - and we'll tell you on the call if your fleet is too small, too simple, or too different from what we're built to handle. Here's who gets the most value from BFS:
Global hardware brands operating event fleets across multiple EU markets.
Fleet value above €25K - PCs, peripherals, or mixed.
5+ events per year across at least 2 markets.
A Global or Fleet Manager who owns the event hardware budget and reports to C-level.
If you're not sure whether you qualify - book the audit anyway. We'd rather spend 45 minutes and tell you honestly than leave you guessing.
Yes. The Fleet Audit is free, with no obligation. We do it because our best clients are the ones who first see, in numbers, what their current setup is costing them.
Same business day. Laura responds personally to every Fleet Audit request. You'll receive a confirmation with next steps within hours, not days.
Within one week, you receive a written Fleet Audit Report summarizing what we discussed: your current fleet structure, the cost patterns we identified, and - if there's a fit - a transition outline with a fixed timeline and a fixed price. No follow-up calls unless you want them.
Trusted with multi-million-euro fleets by global tech leaders.
Fill out the form below. Laura will respond within one business day with a proposed time for your 45-minute call.